EXECUTIVE BOARD POSITIONS and SLT Positions
PTA Co-Presidents (up to 3): The Co-Presidents manage and run all PTA meetings and are default Members of all committees except the Nominating Committee and the Audit Committee. The Co-Presidents (or a designee) will be the PTA’s representatives to the District Presidents’ Council and will attend CEC meetings. One of the Co-Presidents is required to serve as a mandatory member of the School Leadership Team (SLT) and regularly attend meetings. The Co-Presidents shall approve the agenda and lead or designate a leader for all Executive Board and General Meetings.
The Co-Presidents, work with SLT to establish or revise bylaws, serve as a selector for the parent seats on the Community and Citywide Education Councils. The Co-Presidents shall serves as one of at least three co-signatories on the PTA’s checks. The Co-Presidents shall have bottom line, overall responsibility for all PTA Officer functions.
The Treasurer/Assistant Treasurer (3-5): shall be responsible for all financial affairs and funds of the PTA. The Treasurers shall also be responsible for maintaining an updated record of all income and expenditures, all bank accounts and be one of the co-signatories on these accounts. The Treasurers shall adhere to and implement all financial and confidentiality procedures established by the PTA and comply with all Chancellors’ Regulations. The Treasurers shall be prepared to present and provide copies of financial reports at every Executive Board and PTA meeting. The Treasurers shall also prepare and distribute the January 31st interim and June annual financial accounting reports. They shall make available all books or financial records for viewing by members upon request and for audit. The Treasurers shall prepare all financial records and assist with the June/July transfer of all PTA records to the incoming Executive Board.
The Budget Committee Co-Chairs (2): shall be responsible for drafting a proposed budget each spring for approval by the PTA Membership and a written review of the prior year’s budget, both of which must be presented at the May General PTA Membership Meeting. To ensure continuity, the Budget Co-chairs shall be encouraged to serve overlapping 2-year terms. Where possible, at least one position shall be filled in even-numbered years, and at least one position shall be filled in odd-numbered years.
A Co-Treasurer may be a Member of the Budget Committee. The elected Chair of the Budget Committee may not be a Treasurer. The Budget Committee shall include the following representatives, to be elected in the fall during the October election: 2 reps for each of the following grade groupings: K-2nd, 3rd-5th, 6th -8th.
Vice-Presidents Community Affairs (2): shall: (a) assist the President and the other Vice Presidents; (b) jointly assume—together with any other availableVice Presidents—the duties of the President in the President’s absence or at the President’s request; (c) be responsible for representing or finding others to represent the Anderson School and report on meetings of the Presidents’ Council, CEC, Building Council and other relevant community-based meetings and forums.
Vice-Presidents Fundraising (3-5): shall over see all fundraising activities of the PTA, , specifically, the establishment of a sufficient committee structure to ensure adequate planning and execution of all PTA fundraising events, Annual Auction, Direct Appeal, solicitations as well as all on-site events and grant-writing efforts; and consult with the SLT regarding any curriculum-based initiatives of the PTA for which fundraising would be appropriate. A VP Fundraising shall serve as one of at least three co-signatories on the PTA’s checks.
Vice President, Parent Involvement: shall oversee the PTA’s efforts to engage parents as volunteers and to lead the Grade Reps in their efforts to involve as many volunteers as possible and to leverage parent’s interests and areas of expertise. These responsibilities include serving as a leader for all Grade Rep activities, guiding the parent engagement section of Meet the Teacher Night (selection of class parents, a class treasurer and other reps as necessary); to lead all kindergarten parent orientation efforts; and, maintain records or a database of school-wide volunteers and make these records &/or database available to all fundraising and event chairs & other members of the PTA as necessary.
Vice Presidents Communications (2-3): shall: prepare and distribute notices of all
PTA meetings and other PTA communications to the parent body and keep the PTA’s bulletin board current. The Communications Vice Presidents are responsible for the maintenance and updating of an Anderson School website, the publication and distribution to families of a school newsletter, and the publication of a student yearbook and/or creative arts journal.
Recording Secretary (1 and 1 Alternate): shall: (a) maintain the official record of the proceedings and actions of all PTA Meetings and email votes, including but not limited to the notices, agendas, sign-in sheets, and material distributed at all meetings; (b) make available a sign-in sheet at each PTA meeting; (c) prepare minutes of each PTA meeting in time for review and adoption at the next appropriate meeting, and make minutes available upon request; (d) maintain custody of the books and reports pertaining to the PTA, except those of the treasurer; (e) maintain a log of all amendments to the By-Laws and shall ensure that a copy of each is on file in the Principal’s office and posted on the website.
Grade Representative (10: 2 for K, 1 each for 1st-8th): The Grade Representatives are the official representative of their grade to the Executive Board and are responsible for sharing their specific Grade’s concerns and encouraging participation across the grade for all school activities. Responsibilities include acting as a grade resource, providing the Grade with regular updates about developments from the Administration and the Executive Board, welcoming new families in their grades. It is hoped that each grade will have specific grade-wide fundraising functions i.e. a Movie Night, Welcome Fairs, etc. In addition, grade reps are responsible for recruiting and organizing volunteers for the Auction in coordination with the class parents and encouraging donations for the direct appeal. There are 2 Grade Representatives for Kindergarten to be elected in September, and 1 Grade Representative for each grade (1st-8th) to be elected in the June. Grade Rep’s are expected to attend monthly PTA Executive Board and General PTA meetings.
PTA Representative to the SLT (1): shall: (a) be any parent who will serve in the designated PTA Representative position on the School Leadership Team (SLT); and (b) attend the SLT Meetings and report to the PTA Executive Board on the activities of the SLT. When deemed necessary, this Member shall make reports to the General Membership. This Member is elected for a two-year term in agreement with the School Leadership Team By-Laws (See Article VII, Section 2.2).